Table of Contents
- User Guide
- Getting Started
- General Concepts
- Getting Help
- Requesting a Feature
- Videos for Learning TroopTrack
- BASICS - Creating a new TroopTrack Account
- BASICS - Configuring your Pack/Troop in TroopTrack
- COMMUNICATE - Sending Emails
- COMMUNICATE - Configuring Emails and Email Lists
- Data Safety
- Merging Two Accounts
- Transfer Users Between TroopTrack Troops
- Let us import data for you from other programs
- ScoutTrack
- TroopMaster
- PackMaster
- TroopMaster (AHG)
- Import your data instantly with TurboNET
- Import your data instantly from AHG Connect
- Manual Entry for Service Hours, Miles, and Nights
- Plan
- Planning an Event
- Tracking Attendance
- Attendance Reports
- Hours, Miles, and Nights
- Agenda View
- Year at a Glance
- RSVP'ing for an Event
- Import your Unit's Calendar to Google Calendar
- Importing Your Unit Calendar into the Mac OS Calendar App
- Event Integrated Accounting
- Participation Book
- Meeting Schedules
- Manage
- Adding Members
- Controlling Access and Privileges
- Organizing Family Members
- Creating Patrols/Dens
- Managing Equipment
- Managing a Library
- Canned Reports
- Creating Custom Reports
- Unit Settings
- Money Account Basics
- User Accounts
- Managing Merit Badge Counselors
- Managing Training
- Changing a User's Profile Photo and Demographic Info
- How do I reset a user's password?
- Fundraisers
- Training Book
- Online Payment
- Communicate
- How Mailing Lists Work
- Creating a Mailing List
- Creating a Unit Roster
- Magic Mailing Lists
- Sign Up Sheets
- Third-Party Email Clients
- Achieve
- Bulk Entry of Award Progress
- Individual Entry
- Creating a Custom Award
- Planning for a Pack Meeting or Court of Honor
- TurboNET Advancement Report
- Badge Book
- Blue Cards
- AHG: Manage Service Stars
- Share
Controlling Access and Privileges
Default Privileges
By default, users are granted the following:
Access Level
All adults/parents will be able to see other members of their family. Unless you change their access level, they won't be able to see information about other members.
Privileges
Adults and parents are able to view troop information that is not specific to a particular user. They are also able to upload photos.
What if I want to change it?
If you'd like to change their default privileges or access level, you can do so by visiting the privileges tab on their profile after creating them.
How to Get There
You can edit a user's access and privilieges from their profile. To get to a users profile, click People on the Navagation bar and then click on the user you'd like to edit. You can also get to their profile using the Manage badge.
Once you are on a user's profile, look for the section titled Privileges, as seen below:
Editing a user's access level and privileges is easy. Just click on the Edit button, fill out the following form, and click Save.
Access Levels Control Who a Member Can See
Access levels control WHO in the troop this user has access to. The following table describes each available access level.
| Access Level | Gives Them Access To... |
|---|---|
| None | No one! Not even themself! This access level is generally reserved for users who never log in. |
| Self | Just them. This is a common access level for scouts. |
| Household | Every member of their household. This is a good access level for parents. |
| Patrol/Den | Everyone in their patrol or den. This is a good access level for den leaders, patrol leaders, and adult leaders assigned to a patrol. |
| Unit/Troop | Everyone in the troop or pack. This is a good access level for scoutmasters, cubmasters, advancement chairs, senior patrol leaders, etc. |
Privileges Control What a Member Can Do
The second green box shows the privileges a user could be given. Check or uncheck privileges as appropriate and then click "Update User" when you are done.
Here are the privileges you can choose from:
