TroopTrack Product Updates

Deposit Funds with Stripe! 2015-03-18

This morning we deployed a fix to the "Deposit Funds" feature for troops using Stripe. You can now use your credit card to deposit funds directly into a money account you own. It's simple and fast and you know immediately if the transaction went through.


Important Bug Fixes 2015-03-07

I've just deployed some changes to fix a few important bugs:
- Setting up a Stripe payment account was not working for troops using their subdomain to set it up
- Setting up an Amazon payment account was not working
- We accidentally broke the display of Individual Progress Reports and printed Award Cards with a change earlier this week. That problem is also fixed.

Thanks to everyone who reported these problems - we appreciate your help and patience.


Feature Friday: Minor Updates 2015-02-27

We released some minor changes this morning. They are:
- Dropdown menus on the mobile version of the site are readable for Trail Life USA users
- The money books feature works on small screens using the mobile version of the site
- Users can delete medical forms from the user profile
- The link to Manage -> Money Accounts is viewable by any user with one or more money accounts assigned to them

Also, I am considering completely removing the medical records feature in TroopTrack. Storing medical records online is fairly risky and I'm concerned about the harm it could cause. I expect I will probably decide and take action by April. When that happens I will communicate more about it.

If you are currently using TroopTrack to store medical records, please read this blog post from the BSA.


BETA FEATURE: Improved usability on small mobile devices 2015-02-26

This morning we released a BETA version of the mobile version of the site. NOTE: we're not talking about a mobile APP, just how the web site looks on small mobile devices.

This is a BETA release, so don't expect it to be perfect. Using it is totally optional. If you log in to TroopTrack on a phone, you will see a "Switch to Mobile Version" link in the top header. You can switch back to the full site at any time.

I've worked through most of the screens and gotten rid of the need to pan & pinch in most places. I'm still working through screens on the achieve and share menus though.

At this point I'm not looking for feedback about needing to pan & pinch. We'll get there soon, but for now what I'm mostly interested in is stuff that just doesn't work at all on a mobile device, such as menus that you can't access, etc.

Thanks to everyone who discussed this feature yesterday. It really helped me figure out the best way to run this beta test. I've included screenshots showing how to switch versions.


One user name to rule them all! 2015-02-24

A feature we've always called "multi-troop" went live this morning. This feature is for people who have multiple TroopTrack accounts in DIFFERENT units, such as a BSA Pack and Troop or an AHG Troop and Trail Life USA Troop. Until now, you've needed separate user names and passwords for each account, but no more. Now you can merge those accounts and only worry about remembering one user name and password. Here's how you use it:

1) Click on your name in the top header
2) Click the "Merge Account" link
3) Enter your user name and password and submit
4) Switch troops anytime by clicking on your name and clicking on the troop you want.

Here's a screenshot of the feature in action.


Individual Progress Report for Boy Scouts 2015-02-20

Happy Feature Friday! Today we are releasing one-page individual progress reports for Boy Scout Troops. These one-page reports list all the requirements from Scout -> Eagle in one easy to read format. You can print them for one scout, for everyone in a patrol, or for your whole troop. You can get there in two ways:

1) Achieve -> Individual Progress Reports. Use this method if you want to print reports for multiple boys at the same time.

2) From the scout's profile, go to the Achievements tab and click "Print My Progress Report".

I've included a screenshot of the report.

This is the 1.0 of the progress report. The next time I work on this I will add merit badge and leadership history to the back. I am also planning to include it in the newsletter as an attachment.

Are you in an AHG Troop, Cub Scout Pack, etc and thinking "But what about me!?!?" Don't fret. We'll make a report like this for each unit type we support before too long.


Looking for Brave Testers! 2015-02-19

Do you have multiple TroopTrack accounts? Are you sick of having multiple user names? We are looking for a few brave people to be multi-troop guinea pigs. We might be releasing this feature soon and we need a few courageous souls to try it out on. If that's you, send an email to with the subject "Multi-troop" and include your various user names.


Blue Cards Everywhere! 2015-02-13

This morning we released some nice enhancements to printing blue cards. Here they are:
1) You'll be able to print blue cards from the merit badge tab on a user's profile
2) You'll be able to print blue cards based on the results of options chosen using the merit badge book. This includes the ability to print a blue card for every merit badge ever earned in your troop. This can take a few minutes, so the PDF is actually emailed to you when it's ready.
3) You'll be able to upload images of signed blue cards for a merit badge on the user profile.
4) Blue cards printed with the methods described in #1 & #2 will include the requirement #'s and completion dates on the back.
5) I add a few more places where I shamelessly promote our micro-perforated blue card paper. It makes using blue cards completely hand-cramp free!

Here's a screenshot of the new additions to the user profile:

And here's a screenshot from the merit badge book.




Minor updates && TroopTrack Developer Program 2015-02-11

This morning I pushed an update with some minor bug fixes, including:
- Excluding deactivated members from receiving the newsletter
- Excluding assignments for which the due date has passed from the newsletter
- Fixing a bug in the user profile that cause the screen to not display the changes to a user's privileges immediately after saving

I've also pushed some important updates to the API that will be used by the mobile app. As we've built out the API we have thought of many other uses for it beyond the mobile app. I have heard ideas from many of you as well, some of whom are software developers. This got me thinking and...

I'm excited to announce that following the launch of the iOS mobile app we will launch a TroopTrack developer program. Approved developers will be able to use the API to build third-party applications to extend what you can already do with TroopTrack. We'll have more details after the iOS mobile app launches. If you are interested in joining the developer program, send an email to and he will add you to the list.

Stay tuned.


Mobile App 1.0 Feature Set 2015-02-02

Here's the planned 1.0 feature set for the mobile app, in case you're wondering:

1) See upcoming events & details
2) Record attendance

1) See the roster & member details
2) Update a member's avatar
3) Add new members (maybe)

1) Send a message to a list
2) Push notification for messages

1) Simplified version of the badge book with links to detailed achievement records
2) Record progress on an award for multiple youth 

1) View photo albums
2) Upload photos

We're making rapid progress on the iOS version, but I won't commit to a release date yet. smile emoticon

We are interested in collecting a list of people who are interested in testing the Alpha version. If that's you, please send an email to Coleman ( and he will add you to the list.


TroopTrack Mobile Update 2015-01-31

We've started work on TroopTrack Mobile for iOS. Here are a few screenshots of what we've done so far.



Minor bug fixes and tweaks 2015-01-28

We pushed an update this morning with lots of minor tweaks and bug fixes:
- Support for long check numbers in money transactions
- Include all family member money accounts in the newsletter, not just youth
- Only show recent advancement progress for youth, not youth and adults in the newsletter
- Limit the amount of info displayed about an event in the newsletter
- Fix a bug preventing Trail Life USA Point Men from accessing Point Man Tools if they aren't in a troop
- Access to the Trail Life badge book store and Leader Pages for Point Men who aren't in a troop

We have also created an API for integrating with TroopTrack. We are going to be using this API as part of our development of a mobile app, but if you are a developer and have an interest in using the API to do something cool, contact me.


Summary view of the participation book 2015-01-17

Have you ever wanted to see who had perfect attendance at your meetings or campouts? With the new summary view of the participation book, GOING LIVE RIGHT NOW, it's a breeze. 

All you need to do is go to the participation book (Plan -> Participation Book), then filter by event type, add a date range if you want and click search. Then click on the "Summary" button to see a summary of your results.

Check out the screen shot below to see the results.


Improvements to Adding New Members 2015-01-16

Adding new members is easier than ever thanks to our latest enhancement. Now you can choose between adding youth, adults, and leaders when you add a member (see screenshot below). We will add sensible privileges to leaders automatically and you will be able to choose specialized privileges (admin, treasurer, or advancement) which will expand their privileges further. 


Accept Credit Card Payment of Event Fees 2015-01-09

This morning we added an important new feature: paying for event fees with credit cards. To turn it on, go to Manage -> Settings -> Online Payments. Then do this:
1) Click on the "Turn ON" button for allowing credit card payments.
2) Click the "Change" button next to the Credit Card Provider setting.
3) Choose "Stripe"
4) Set up your Stripe account

I recommend you also require payment to RSVP. You can override it for specific events, but it will make it easier to collect payment for events because members won't be able to RSVP without paying. When you create a more expensive event (like summer camp or high adventure) you can turn it off for just that event on the advanced tab of the event form.

If you have turned on the setting to allow paying for events from individual money accounts you will need to turn that off. We'll update this feature so you can use both simultaneously soon, but in the meantime you can only choose one.

A few important notes about this feature:

1) You will see two transactions for each payment in the account assigned to the event. The first will be a deposit for the total amount of the payment. The second will be a debit for the total amount of the credit card processing fees.

2) TroopTrack adds a 25 cent fee to each payment. This fee is non-refundable. 


Only product updates after September 2014 appear here.